IT Project Status Report

Project Name: [Project Name]
Report Period: [Start Date] – [End Date]
Report Date: [Current Date]
Prepared By: [Project Manager Name]
Distribution: [Executive Stakeholders]

---

Executive Summary

Overall Project Health: 🟢 Green / 🟡 Yellow / 🔴 Red

[Provide a 3-4 sentence high-level overview of project status, focusing on business impact and key achievements or concerns that matter to executives.]

Key Highlights:

• [Most significant accomplishment this period]
• [Critical milestone achieved or upcoming]
• [Major risk mitigated or escalated]

---

Project Overview

Attribute	Details
Project Sponsor	[Executive Sponsor Name]
Business Owner	[Business Owner Name]
Project Manager	[PM Name]
Start Date	[Project Start Date]
Planned End Date	[Original End Date]
Revised End Date	[Current Projected End Date]
Total Budget	$[Total Budget]
Budget Consumed	$[Amount Spent] ([Percentage]%)
Team Size	[Number] FTEs

---

Progress Dashboard

Schedule Performance

• Overall Progress: [XX]% Complete
• Planned Progress: [XX]% Complete
• Schedule Variance: [+/-X] days ([Ahead/Behind] schedule)

Budget Performance

• Budget Utilization: [XX]% of total budget
• Burn Rate: $[Amount] per [period]
• Budget Variance: [+/-$X] ([Over/Under] budget)
• Forecast to Complete: $[Projected total cost]

Quality Metrics

• Defect Rate: [Number] defects per [unit]
• Test Coverage: [XX]% of requirements tested
• User Acceptance: [XX]% approval rating

---

Milestone Status

Milestone	Planned Date	Actual/Forecast Date	Status	Notes
[Milestone 1]	[Date]	[Date]	✅ Complete	[Brief note]
[Milestone 2]	[Date]	[Date]	🟡 At Risk	[Brief note]
[Milestone 3]	[Date]	[Date]	⏳ On Track	[Brief note]
[Milestone 4]	[Date]	[Date]	🔴 Delayed	[Brief note]

---

Key Accomplishments

Technical Achievements

• [Specific technical milestone completed]
• [System integration or deployment success]
• [Performance improvement or optimization achieved]

Business Value Delivered

• [Quantifiable business benefit realized]
• [Process improvement or efficiency gain]
• [Risk mitigation or compliance achievement]

Team Performance

• [Team productivity or capability enhancement]
• [Successful vendor or stakeholder collaboration]
• [Knowledge transfer or training completion]

---

Current Sprint/Phase Focus

Current Phase: [Phase Name]
Phase Duration: [Start Date] – [End Date]
Phase Objectives:

• [Primary objective 1]
• [Primary objective 2]
• [Primary objective 3]

This Period’s Deliverables:

• [Deliverable 1]: [Status and expected completion]
• [Deliverable 2]: [Status and expected completion]
• [Deliverable 3]: [Status and expected completion]

---

Risk Management

Critical Risks (Red)

Risk	Impact	Probability	Mitigation Strategy	Owner
[Risk description]	High	Medium	[Mitigation approach]	[Name]

Moderate Risks (Yellow)

Risk	Impact	Probability	Mitigation Strategy	Owner
[Risk description]	Medium	Low	[Mitigation approach]	[Name]

Risk Trends

• New Risks Identified: [Number]
• Risks Closed: [Number]
• Overall Risk Profile: [Improving/Stable/Deteriorating]

---

Issues and Blockers

Active Issues

Issue	Priority	Impact	Action Plan	Target Resolution	Owner
[Issue description]	High	[Business impact]	[Resolution steps]	[Date]	[Name]

Escalation Items

• [Issue requiring executive attention or decision]
• [Resource constraint or budget concern]
• [Stakeholder alignment or scope change]

---

Resource Status

Team Composition

• Core Team: [X] FTEs
• Extended Team: [X] FTEs
• Contractors/Vendors: [X] resources
• Key Roles Filled: [XX]%

Resource Concerns

• [Any staffing gaps or skill constraints]
• [Vendor performance or capacity issues]
• [Budget allocation or approval needs]

---

Stakeholder Engagement

Executive Steering Committee

• Last Meeting: [Date]
• Next Meeting: [Date]
• Key Decisions: [Recent executive decisions]
• Pending Approvals: [Items requiring executive approval]

Business User Engagement

• User Acceptance Testing: [Status]
• Training Completion: [XX]% of target users
• Change Management: [Readiness assessment]

---

Financial Summary

Category	Budget	Actual	Variance	Forecast
Personnel	$[Amount]	$[Amount]	$[+/-Amount]	$[Amount]
Technology	$[Amount]	$[Amount]	$[+/-Amount]	$[Amount]
Consulting	$[Amount]	$[Amount]	$[+/-Amount]	$[Amount]
Other	$[Amount]	$[Amount]	$[+/-Amount]	$[Amount]
Total	$[Amount]	$[Amount]	$[+/-Amount]	$[Amount]

---

Quality Assurance

Testing Status

• Test Cases Executed: [XX]% ([Number] of [Total])
• Pass Rate: [XX]%
• Critical Defects: [Number]
• Performance Benchmarks: [Met/Not Met]

Compliance and Security

• Security Reviews: [Status]
• Compliance Audits: [Status]
• Data Privacy: [Status]

---

Looking Ahead

Next Period Priorities

1. [Top priority objective]
2. [Second priority objective]
3. [Third priority objective]

Upcoming Milestones (Next 30 Days)

• [Date]: [Milestone description]
• [Date]: [Milestone description]
• [Date]: [Milestone description]

Dependencies and External Factors

• [Critical dependency on other projects or teams]
• [External vendor or regulatory requirements]
• [Business constraint or market factor]

---

Recommendations and Decisions Needed

Executive Decisions Required

1. [Decision Item]: [Description and recommended action]
2. [Decision Item]: [Description and recommended action]
3. [Decision Item]: [Description and recommended action]

Resource Requests

• [Specific resource need and justification]
• [Budget approval or reallocation request]
• [Executive support or stakeholder engagement]

---

Appendices

A. Detailed Project Plan

[Link to detailed project plan or Gantt chart]

B. Risk Register

[Link to complete risk register]

C. Budget Details

[Link to detailed budget breakdown]

D. Technical Architecture

[Link to technical documentation]

---

Report Prepared By: [Name, Title]
Next Report Date: [Date]
Questions or Concerns: [Contact Information]